No Cost Venue Sourcing and Expert Contract Negotiation for Corporate Events

Strategic venue sourcing and hotel contract negotiation services facilitated by Ginny Davito, helping organizations reduce risk, protect budgets, and secure smarter event agreements.

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No Cost Venue Sourcing

Transparent Venue Sourcing and Contract Negotiation Built on Experience

Finding the right venue is only part of the equation. The true cost and risk of an event often lives inside the contract language. Thallo Events specializes in no cost venue sourcing paired with expert contract negotiation to help organizations make confident decisions without unnecessary financial exposure.

Our approach is rooted in transparency. We explain how the process works, how compensation flows, and where risk hides so there are no surprises.

No-cost venue sourcing and contract negotiation, supported by standard hotel commission

Expert redlining and risk-reduction strategies tailored to your needs

Full-service event planning available for organizations needing executive-level support

Transparent, unbiased guidance rooted in your goals—not vendor incentives

Built for professionals who expect clarity, accountability, and real results

Our Core Services

No Cost Venue Sourcing

Thallo Events provides professional venue sourcing services at no cost to your organization. We research and evaluate venues based on your event goals, budget, and attendee experience, then manage outreach and proposal comparisons on your behalf.

Venues compensate us through a standard industry marketing commission, which allows you to receive expert sourcing support without paying a sourcing fee or increasing room rates.

Hotel Contract Negotiation

Hotel contracts are written to protect the venue first. Without expert review, organizations often accept unnecessary liability, restrictive attrition terms, and unfavorable cancellation language.

Contract negotiation services focus on identifying hidden risk, clarifying obligations, and negotiating terms that align with your priorities before any agreement is signed.

Facilitated by Ginny Davito

All venue sourcing and contract negotiation services are facilitated by Ginny Davito, an industry recognized expert with more than 40 years of experience negotiating hotel contracts.

Ginny has worked on thousands of agreements for corporate clients, associations, and large scale events. Her experience on the hotel side provides unique insight into how contracts are structured, where leverage exists, and what terms can realistically be negotiated.

The guidance provided reflects real negotiations and real outcomes, not theory or generic advice.

Learn More About Ginny

How the Process Works

Strategy Call

Discuss event goals, timing, and venue requirements.

Venue Sourcing

Research venues, manage outreach, and compare proposals.

Contract Review

Identify risk, negotiate terms, and clarify obligations.

Decision Support

Provide clear recommendations so you can move forward confidently.

The Thallo Difference

Strategic, Not Just Tactical.

We go beyond logistics to ensure your meetings align with business goals, protect your budget, and deliver results. From sourcing to contract review, every step is guided by strategy—not just checklists.

Commission-Supported, Expert-Led

Our sourcing and negotiation services are offered at no cost to you, funded by standard hotel commissions. But unlike large firms that delegate to junior planners, you work directly with a seasoned contract expert who advocates for your interests from start to finish.

Unbiased, Transparent Recommendations

We believe in full transparency. Venue selection is based solely on your budget, business strategy, and risk mitigation—not incentives. You’ll never be steered toward a property just because it pays more.

Success Stories from Our Clients

“Ginny has been invaluable to our team when we have needed an expert for challenging contract negotiations. With her extensive background in hotels, she provides a valuable perspective and can effectively guide you on what is reasonable and unreasonable within a contract. She can help you identify what’s missing in your hotel agreements, craft stronger clauses to protect your interests, and navigate challenges with a hotel. While not an attorney, her experience on the hotel side gives her unique insights and a way of presenting them that few in the industry can match. I would HIGHLY recommend Ginny!”

Brooke Davis,
Chief Operating Officer

“We had a contract worth over $2 million with a hotel that declared bankruptcy just 6 months before our incentive. Not only did Ginny assist us in dissolving that contract quickly, she was able to source, negotiate and contract an alternate hotel that could meet all of our requirements on the very same dates!

During pandemic, we cancelled just 2 weeks to the day of an event. Ginny stepped in and her professionalism, knowledge as well as relationships proved to everyone involved that she is the master of contract negotiation. Without Ginny's partnership, my former company would have lost millions of dollars in deposits.”

Kathryn Ramsay,

Vice President

“I wholeheartedly recommend Ginny Davito for her exceptional expertise in hotel contract negotiation. Having worked closely with her, I'm impressed by her profound understanding of hotel revenue and operations. Ginny seamlessly navigates complex negotiations, ensuring our contracts are not only financially favorable but also strategically aligned with our operational goals. Her insights have consistently saved us time and money, making her an invaluable asset in the realm of hotel contracting.”

Sue Anderson,

Sr. Event Manager

FAQs

How does no cost venue sourcing work?

No cost venue sourcing means Thallo Events is compensated by the venue through a standard marketing commission, allowing clients to receive expert sourcing and negotiation support without paying a sourcing fee.

Will hotels raise my rates to cover your commission?

No. Hotels treat commissions as a marketing expense and do not increase room rates. In many cases, expert sourcing and negotiation leads to better rates and additional concessions.

What types of events qualify for no cost venue services?

Corporate meetings, association conferences, incentive programs, leadership retreats, and multi day events typically qualify.

Why is hotel contract negotiation important?

Hotel contracts often contain clauses that expose organizations to financial penalties and legal risk. Professional negotiation helps address these issues before signing.

When should contract negotiation happen?

Contract negotiation should happen before any agreement is signed to maintain leverage and flexibility.

Get a Free Frustration of Purpose Clause Sample

Most planners assume their contract already protects them.

But when a venue is technically open and new regulations make an event meaningless to attend, Force Majeure often fails.

That’s where a Frustration of Purpose clause matters. We’ve created a free, professionally written clause you can copy into your next agreement to exit without penalty when circumstances change.

Download Free Sample