Hotel Contract Negotiation Services for Corporate and Association Events

Expert guidance to identify risk, negotiate critical clauses, and protect your organization before any hotel contract is signed.

Schedule a Strategy Call

Why Hotel Contract Negotiation Is Critical

Hotel contracts are complex legal agreements designed to protect the venue. Without expert review, organizations often accept clauses that expose them to financial penalties, unexpected costs, and unnecessary liability.

Contract negotiation services focus on reviewing, explaining, and negotiating these terms so you understand exactly what you are agreeing to before signing.

What We Review and Negotiate

Financial Risk Clauses

Attrition, cancellation, rebooking, and minimum spend obligations.

Legal and Liability Language

Indemnification, force majeure, limitation of liability, and insurance requirements.

Concessions and Operational Terms

Room upgrades, complimentary WiFi, meeting space, credits, and performance standards.

Facilitated by
Ginny Davito

All contract negotiation services are facilitated by Ginny Davito, an industry recognized professional with more than 40 years of experience negotiating hotel contracts.

Ginny has worked on thousands of agreements for corporate clients, associations, and large scale events. Her background on the hotel side provides critical insight into how contracts are structured, where risk hides, and what language can realistically be negotiated.

Contract Education Through the Hotel Contracting Hub

Thallo Events is closely aligned with the Hotel Contracting Hub, an educational resource designed to help planners understand hotel contracts and negotiation strategy.

Free Contract Clause Resource

Access a free, plain language explanation of a critical hotel contract clause so you can better understand how contract language impacts risk and liability.

Access the Free Contract Clause

Negotiation Hub Membership

For ongoing education and support, the Negotiation Hub Membership provides access to contract clause explanations, risk guidance, and negotiation insights for just $7.99 per month.

This membership is ideal for planners, organizations, and teams who want continuous access to expert guidance without engaging full negotiation services for every contract.

Explore the Negotiation Hub Membership

Our Contract Negotiation Process

Contract Review

Evaluate proposed agreement language and identify areas of risk.

Recommendations

Explain terms clearly and outline negotiation priorities.

Negotiation Support

Work with the venue to revise and clarify contract language.

Final Review

Confirm revised terms before signature.

Frequently Asked Questions

Can you review a contract I already received?

Yes. Contract negotiation support can be provided for agreements that have already been issued, as long as the contract has not been signed.

Is contract negotiation included with venue sourcing?

Venue sourcing includes initial guidance. Dedicated contract negotiation services provide deeper review and active negotiation support.

Do you negotiate directly with the hotel?

Yes. When appropriate, we work directly with the venue to negotiate revisions and clarify language.

Is the Negotiation Hub Membership a replacement for contract negotiation?

No. The membership provides education and resources, while contract negotiation services offer personalized review and negotiation support.

Get a Free Frustration of Purpose Clause Sample

Most planners assume their contract already protects them.

But when a venue is technically open and new regulations make an event meaningless to attend, Force Majeure often fails.

That’s where a Frustration of Purpose clause matters. We’ve created a free, professionally written clause you can copy into your next agreement to exit without penalty when circumstances change.

Download Free Sample