OUR PROCESS

Every corporate event has a story to tell. Thallo's process ensures you spend your time focused on the goals of your event and less time researching, following up, and negotiating. If you want those hours back in your day, read on.

EVALUATE & STRATEGIZE

CUSTOM-TAILORED STRATEGY

Understanding your meeting objectives and budget parameters are vital to the site selection and procurement process. At Thallo, we take the time to evaluate past program history, understand your goals and challenges, and identify attendee demographics. Once we know your needs we can recommend the most appropriate destinations and venues for your event, as well as negotiate terms that serve you best.

COMPARATIVE ANALYSIS

Prior to sending any RFP, we research suitable options for each program; flights, festivals, holidays, immigration and importation regulations, visa restrictions, as well as other variables that may affect the outcome of your program are all taken into consideration. Our in-depth RFP process assures your business is taken seriously returning a competitive bid that addresses your objectives. We do not rely on automated systems that do not fully communicate your needs.

PROPOSAL PREPARATION

Say goodbye to hours of comparing proposals and chasing down missing information. Allow us to do the heavy lifting, and present your options in an easily digestible side by side format, so you can readily compare the costs, features, benefits, and concessions across all options. Once you've narrowed your options we'll coordinate all the details of the site inspection. From airport pickup and off-site venues; to hotels, ships, and convention centers, making sure you meet all the right people in a limited time frame. We’ll even visit with you so everything goes smoothly.

RESEARCH & EXECUTION

CONTRACT NEGOTIATION

A hotel contract rarely includes language that protects you should they breach or cancel your event. Rates and concessions are only part of the equation. We have established a checklist of over 100 negotiable terms to be considered. Until you have been hit with hidden costs, participants booking outside your block, embarrassing internet rates, or heavy attrition damages, you may not have realized how much liability a hotel contract actually represents. While we cannot control acts of God, political unrest, strikes, diseases, and the like, we can help protect you by including or eliminating language that increases your liability.

SUPPORT

RISK MANAGEMENT

We stick with you until the very end. We don’t fade away once the contract is signed. Whether you need us to run interference with a venue, require additional resources, or simply have questions, we are ready to assist. If you face cancellation, attrition, or billing issues; we are here to help mitigate.

NEED SOMETHING SPECIFIC?

We can recommend just about any service you might need for your corporate event. We have created a global network of the leading industry suppliers and can help connect you to the best in technology software, speakers, production, audio/visual and décor companies, web registration, air or ground transportation, destination management services, entertainment, and unique off-site venue options.

EVER THOUGHT OF CRUISING? IT'S NICE ON THE WATER

When it comes to event planning services, we think outside of the box. Cruising is an exciting, all-inclusive option for meetings and events of any type. Whether meeting at sea or on the river, their popularity is growing every year. The benefits of cruising are many compared to land-based programs. They are both easy to budget and easy on the budget, with everything built in – from food and beverage to live entertainment and kids programs. If you are considering a foreign destination there are no currency fluctuations. Attendees are able to experience several destinations and cultures while unpacking only once. Most cruise ships have dedicated conference facilities and fully equipped theatres complete with lighting and AV, great for a general session at minimal to no cost.

RIVERS TOO!

Want a smaller, more intimate cruise experience? River cruises are another fantastic option for an elite or luxury program. While they don't have all the bells and whistles found on the larger ocean liners, river ships provide the advantage of being able to access inland destinations, docking in the heart of some of the world's most iconic cities.

SO HOW IS THIS FREE? YOU ASK.

As a licensed travel provider, it is a long-standing practice that hotels and cruise lines pay a commission for our referral. The cost of commission is built right into their business plans. Therefore, rates do not go up because a client is represented by an agent. In fact, we can usually secure better rates than a client can by themselves because of the high volume of business we transact.

BUT, NOT EVERYTHING WE OFFER IS FREE

There’s always a reason, though. Sometimes clients need extra help – especially if your company doesn’t have the time or resources to build your event’s website or manage or execute a meeting. So, for those little (but big) extras, we charge a fee.


WEB REGISTRATION



EVENT WEBSITE AND MOBILE APP DEVELOPMENT



GROUP AIR TICKETING



PROGRAM AND EVENT MANAGEMENT



STRATEGIC MEETING MANAGEMENT CONSULTATION